Organize Your Office for Optimum Workflow
Is your office enhancing or hindering your productivity? Do you find that you spend a lot of time trying to locate everything from client files to power sources? Does the clutter on your desk make it difficult to concentrate? When your workspace is inefficient and disorganized it can slow down your workflow. It’s a huge distraction that can ruin your business efforts if it continues.
Fortunately, the fix isn’t extensive or costly. Here are some organizational tips to enhance workflow in the office.
Clear the Clutter
You’ll never get anything done if there’s a ton of clutter in your workspace, so the first thing you need to do is clear the clutter. Pencil in some time to go through your office and get rid of anything that you don’t need. Shred paperwork you no longer need, clean out desk drawers and cabinets and discard any office equipment or furniture that doesn’t work or you haven’t used in the last few months. This should leave you with significant space to organize the things you actually need.
Organize Your Desk
Your desk is the command center. It’s likely where you spend the most time and get the most work done. You’ll need your most important devices, office supplies, and organizational products to be arranged on your desk. In this digital age, your computer, printer, tablet, and smartphone likely need to have a place at your desk. A pop up outlet would be perfect in this instance so that you can keep all your devices charged for ongoing use. They also have the tablet and phone docks you can use. Next, you might need an inbox, outbox, and an important file rack.
Now that you’ve gotten rid of the clutter and have organized your desk you’re ready to rearrange your office space for optimum productivity. To do this best, you should consider how you work. The idea is to reduce wasted time by having things conveniently placed where you need them most.
If you make a lot of copies throughout the day, having your printer or copy machine miles away isn’t as efficient as having it near your desk. If there are certain files you need often, having a filing cabinet or a file rack for your desk gives you easy access.
Create A System
Removing clutter and organizing furniture so that your work processes flow smoother is only part of the process. In order to really improve your workflow, you need to develop a ritual or system of doing things. This essentially helps you to make the most of your time each day. Designating times to check emails, follow-up on calls, update the files, review and create your to-do list, and more keeps you focused on the task at hand and improves productivity.
The layout, design, cleanliness, and organization of your office have a major impact on your ability to focus and get work done throughout the day. If you want to boost productivity, improve workflow, or reduce the amount of time you’re wasting it all starts with getting organized. Hopefully, the suggestions above will help you to create a workspace more conducive to your needs.